If you only have a sensitive address to use, there’s a list of service providers and agents who can provide registered office services. Certain responsibilities apply to all directors, whether executive or non-executive, and to all types of company whether trading or not. All providers of registered office services will charge a fee for their services. Customers can still access dissolved company records over 6 years old on our other search services. The authentication code is a 6 digit alphanumeric code we issue to each company. Event-based filings. Immediately after Companies House accepts your application to sign-up a new private Ltd company, you will receive many vital documents of incorporation such as the articles of association, the incorporation certificate and memorandum of association among others. You do not have to use a sensitive address (such as your home address) for your: We have a statutory duty to make this information available to the public, so we cannot protect your address even if it’s sensitive. The Companies House register is available worldwide for the public to search online free of charge. Both the resolution and letter of consent should be filed with the company’s records and made available for inspection by the directors, company secretary and shareholders. It is the responsibility of prospective directors to familiarise themselves with the requirements of the role before consenting to act in that capacity. You must also give details of its directors, who are responsible for running the company. If you have any concerns about your company data on third party products and websites, you must contact the organisation directly. This is because, as a limited company director, you have a duty to keep both institutions informed about your … If a PSC chooses to use a sensitive address like their home address as a correspondence address, it’ll be available to the public. The accounts are used to report the financial performance of the company during the accounting period, including (for example) information on assets and cash held by the company, creditors and debtors. If you’re a director of a registered company, some of your details will be made public. The duties of a director, and your responsibilities to Companies House. If records are not kept, then an offence will have been committed. When you own your company, you will discover that some important decisions are to be made by directors and members of the company, so you’ll have to host general meetings adhering to certain procedures. If you’re at risk of violence or intimidation because of your company’s work, you may be able to restrict the disclosure of your home address to credit reference agencies. Do the new directors automatically become members when I registered them with companies house, or do i need to complete an alternative form for this to happen? It will take only 2 minutes to fill in. This collection of public information is commonly known as the Companies House register or ‘public register’. Where a company also has a secretary the following changes to your company secretary also need to be reported to Companies House: individual company secretary’s name We use cookies to collect information about how you use GOV.UK. I will refer to it as a company from now on. This will continue while we review our retention policy on dissolved records with the Department for Business, Energy and Industrial Strategy (BEIS). In certain circumstances, you may be able to restrict the disclosure of your home address to credit reference agencies. Furthermore, all shareholders must receive written notification of any resolutions. You can find more information in our PSC guidance. We’ll send you a link to a feedback form. Do you need to register if you’re a sole trader? The code is used to authorise information filed online and is the equivalent of a company officer’s signature. You must keep the information on our register up to date, so that it’s useful to anybody looking at your company’s records. It will take only 2 minutes to fill in. Anybody who becomes a director or officer of a company must be prepared for some of their details to be publicly available. We only disclose the full date of birth if required by law - such as to credit reference agencies or the police. We use this information to make the website work as well as possible and improve government services. Once they hold your information, third-parties are responsible for making sure they comply with data protection law. Companies House is the UK’s registrar of companies. Companies House does not verify the accuracy of the information filed (link opens a new window) Sign in / Register. If you have any concerns about your company data on third party products and websites, you must contact the organisation directly. Congratulations! There are various forms and returns to take care of, which must be sent to HMRC and Companies House as required. All company types must have one secretary and a minimum of two directors. A person not listed can be a director and vice versa. A creditor is anyone owed money by the company. Information about the directors and company secretary (if your company has one) including name, date of birth and nationality; Your company’s principal business activities – you’ll need to choose at least one activity from a list of standard industrial classification (SIC) codes to explain what your business does You cannot remove a registered office or SAIL address from the public register, even if it’s your home address. Here we have summarised what each of these documents are, and why you will need them. Like directors, this could mean their residential address is not disclosed to credit reference agencies. The UK government has said that the availability of addresses has resulted in directors being twice as likely as others to be the victim of identity fraud and the change in approach is intended to address this. This information will be available to the public as long as the company is active. Regulators , SEC etc are enforcing Code of corporate governance, which usually requires 25 percent or similar directors seats to be filled by persons of independent stature … that is not major share holder owners or management . Some companies will have PSCs whose information is protected. The company may allow you to accept benefits like reasonable corporate hospitality, if it’s clear there’s no conflict of interest. The services we offer are: There’s more information about our services on each link. You must also give details of its directors, who are responsible for running the company. Any third parties that hold your information are responsible for making sure they comply with data protection law. DIRECTORS UK LIMITED. REGISTER OF NON EXECUTIVE DIRECTORS & CONSULTANTS LIMITED - Free company information from Companies House including registered office address, filing history, accounts, annual return, officers, charges, business activity For the sake of formality, these meetings still have to … This includes details of all resigned officers and also applies to dormant companies. Your company can also choose to use a SAIL address to hold some of its records for inspection at a different location. A full set of statutory accounts would include: 1. You must be able to provide proof, which could include: For more information, read our guidance and contact our secure team to discuss your circumstances. Decisions made during the board or general meetings have to be recorded accurately and reported to Companies House in some cases. You must not allow other people to control your powers as a director. You must consider the: If the company becomes insolvent, your responsibilities as director will apply towards the creditors, instead of the company. For Information: Following the government's response to the corporate transparency and register reform consultation, we've stopped removing dissolved records from CHS with immediate effect. After 20 years, we have an agreement to transfer a selection of dissolved company records to The National Archives (TNA). You should consider the positions and interests of your family, to avoid possible conflicts. Its important to do that so as to ensure he remains bound by the statutory duties on directors to work for the success of the company… The company must make all records or decisions available for inspection and keep them at the company's registered office or other specified location. TNA will direct us to destroy any records that are not transferred. Any records transferred to TNA can be requested by the public. You can accept advice, but you must use your own independent judgement to make final decisions. The constitution sets out what powers you’re granted as a director, and the purpose of those powers. What do I need to file and when as a limited company director? If you call him a director and he attends Board meetings and has a vote then he IS a director and must remain listed at Companies House. You do not need a company secretary for a private limited company. This guide explains what the public register is, what details you need to give us, and how the public can access this information. Being a company directorhttps://www.youtube.com/watch?v=C6otYEz9218). How do I appoint a director after company formation? Read our privacy notice for more information on how we handle your personal data. However, shareholders who join a company after incorporation do not have to provide any address details. Some predetermined organisations like credit reference agencies, and specified public authorities such as the police, can request access to private information. PSCs must give the same personal information as directors for the public register, plus details of how they control the company. Its important to do that so as to ensure he remains bound by the statutory duties on directors to work for the success of the company… This contains: Full company name Company type (e.g. Company and officer information from CHS can also be found through search engines such as Google. We only disclose this information under strict circumstances, and if required by law. Companies House Form AP01 is used to appoint an individual as a company director. We do not actively ‘index’ information from our search services, or have any features that make it easier for search engines to collect this information. You cannot ask to remove your company’s registered office address, even if it’s a sensitive address like your home address. Companies House Service (CHS) makes all of our public company data available free of charge. For example, you must: Don’t include personal or financial information like your National Insurance number or credit card details. As a director, you’re legally responsible for running the company and making sure information is sent to us on time. You cannot remove a registered office address or SAIL from a company’s record after incorporation. If you’re a sole trader you do not need to register with Companies House. Tell us whether you accept cookies. You must not accept benefits from a third party that are offered to you because you’re a director. Powered by Companies House and more. You must follow the company’s constitution and its articles of association. If you give a sensitive address like your home address as a correspondence address, it’ll be available to the public. When a company is first registered it must send to Companies House the following: 1. You must avoid situations where your loyalties might be divided. It’s important to understand what information we have a duty to make available to the public. When you set up or ‘incorporate’ a company, we review and register certain information about your company and make it available to the public. In many companies, members appoint themselves as directors. If you use a sensitive address like your home address as your company’s registered office or SAIL, it’ll be available to the public. Download an application form to remove your home address from the public register. This could cause a conflict of interest. To help us improve GOV.UK, we’d like to know more about your visit today. All content is available under the Open Government Licence v3.0, except where otherwise stated, How other organisations can access information, How long your information remains available, Other ways to protect your personal information, watch our video about the public register with captions, restrict the disclosure of your home address, only the month and year from the date of birth will be publicly available, exempt from certain data protection requirements, agreement to transfer a selection of dissolved company records to The National Archives (, Department for Business, Energy and Industrial Strategy, application form to remove your home address from the public register, Schedule 2, Part 1 (5) of the Data Protection Act 2018, PSC requirements for companies and limited liability partnerships, Give notice of individual person with significant control (PSC01), Applying to protect your personal information on the Companies House register, Protect your company from corporate identity theft, Companies House: guidance for limited companies, partnerships and other company types, Coronavirus (COVID-19): guidance and support, Transparency and freedom of information releases, a correspondence address for the public register - known as a ‘service address’, their home address - known as the ‘usual residential address’, 20 years after the company’s been dissolved, a police incident number if you’ve been attacked, documentary evidence of a threat or attack, such as photos or recordings, evidence of possible disruption or targeting, such as by animal rights or other activists, proof showing that you work for an organisation whose activities put you at risk, such as the Secret Intelligence Service. They include directors who have been appointed by the company but never properly registered. Company secretaries. They must file a service address for the public register, to be used for correspondence. Your company must send us information about its activities, annual accounts and who controls it. This includes home addresses and full dates of birth of directors and PSCs. You can change your cookie settings at any time. In other words, you can be a director even if Companies House haven't been notified or even, but more unlikely, not be a director even if Companies House has somehow erroneously been so notified. You must tell us your home address, but it will not be available on the public register for everyone to see. Any companies that do not meet the criteria for micro-entities, small or medium companies must file full accounts at Companies House. As there is no legal distinction between executive and non-executive directors, their details will need to be filed with Companies House in the usual way. Certificate of incorporation. All changes to the above personal details of directors and LLP members, as for appointments and cessations, should be reported to Companies House within 14 days of the changes. You can change your cookie settings at any time. De jure director – director at law, registered in Companies House (alternate directors are also de jure and themselves should normally be registered at Companies House). England and Wales) The company's articles, which may be one of the sets of Model Articles or amended Model Articles or specially drafted articles Whether the articles contain any r… As we’re required by law to make information available to the public, we’re exempt from certain data protection requirements. These are written rules about running the company, agreed by the members, directors and the company secretary. The first shareholders, who are known as ‘subscribers’, must also provide a service address (correspondence address). Form IN01. This is statutory law that defines how all Directors of companies should act. You must carefully consider any personal or sensitive information you decide to register. This act provides general guidance on your duties as a Director and should be noted in conjunction with your companies Mem & Arts. You can watch our ‘Being a company director’ video with captions on YouTube (2m 4s). We’ll only provide home address information to credit reference agencies and specified public authorities, such as the police. Don’t worry we won’t send you spam or share your email address with anyone. Shadow director – not a de jure director but someone in accordance with whose instructions the board is accustomed to act (not being a professional adviser retained to advise). Articles of association (unless these are the Model Articles without amendment, which is unusual) 2. Directors of UK companies can now request that their home addresses be removed from registers at Companies House. You can hire other people to manage some of these things day-to-day (for example, an accountant) but you’re still legally responsible for your company’s records, accounts and performance. Don’t include personal or financial information like your National Insurance number or credit card details. It could also mean that none of their PSC information will appear on the public register. Private limited companies must have at least one natural (human) director at all times, but there is no statutory limit to the number of directors a company can have, unless restrictions are stipulated in the articles of association. Introduction The director, or directors, must manage the company’s affairs in accordance with its articles of association and the law. This Companies House Directors and Secretaries article is a guide only and should be read with the relevant legislation. The appointment must be registered with Companies House within 14 days of their appointment. If you use a sensitive address like your home address as your service address or the company’s registered office, it’ll be available to the public. They are anyone who acts as a director, whether they are called directors or not. Companies House discloses the names and shareholdings of all company members (shareholders) on the public register. However, the Companies Register is evidential, not conclusive. You must not take advantage of any property, information or opportunity you became aware of as a director. The second element is the new procedure the company must follow to advise Companies House that the director or secretary has given their consent. You cannot remove a registered office address from the public register. This exemption applies to Companies House because we must make information about registered companies available to the public under the Companies Act 2006. Sign in / Register ; For Information: Following the government's response to the corporate transparency and register reform consultation, we've stopped removing dissolved records from CHS with immediate effect. If they use their home address, they can ask Companies House to remove it from the register. This duty continues to apply if you’re no longer a director. Companies House requires all active companies to file annual Confirmation Statements (previously called ‘annual returns’) and annual accounts every year, even when they are not trading (i.e. - Free company information from Companies House including registered office address, filing history, accounts, annual return, officers, charges, business activity. You will then need a Director’s Service Agreement, which is a bit like an Employment Contract, setting out their hours and their remuneration (the posh word for directors’ pay!). Form AP01 will need submitting to Companies House. All companies are required to be incorporated and registered with Companies House. The appointment must be registered with Companies House within 14 days of their appointment. If the company chooses to keep its directors’ register at Companies House, the full date of birth will be available to the public. This includes your: A correspondence address is one you can use to receive communications about the company. Find out if your business will need to change its company registration from 1 January 2021, and how to do this. Anyone who knows your code has the ability to change your company’s details online. When a company is dissolved, this information remains on the public register for 20 years. Normally, statutory directors have been appointed by a legal process and will be listed as directors on the UK Companies Register on Companies House. For the last few years, following the introduction of the Companies Act 2006, limited company directors have been able to provide a ‘service address’ to Companies House – offering privacy for those who need it. We do not have the legal power to remove a sensitive or home address that’s been used as a: You can change your address, but any previous addresses you’ve used will remain on the public register for: Companies House does not have to comply with requests under the GDPR to exercise the right to erasure or rectification. A secretary does not have to give us their home address or date of birth. Like directors, this can be the same as the registered office address of the company, or it can be somewhere different. You’ll need to know which documents contain your address. The second place you need to look is The Companies Act 2006. This year the old treasurer stood down and I have now taken his place for the financials. For example, if the company plans to enter a contract with a business owned by a member of your family. The Private Limited by Shares company (LTD company - registered under Part 2 Companies Act 2014) can have one director if it chooses. These companies can benefit from certain exemptions, such as exemption from audit and the need to file a directors' report or profit and loss at Companies House. One of the directors is required to be resident in a member state of the European Economic Area (EEA). Forward any suspicious emails to phishing@companieshouse.gov.uk and do not open any attachments or disclose personal information. The directors of a company have an ongoing duty to ensure the information held on the public register is correct. You must tell the other directors and members if you might personally benefit from a transaction the company makes. If you run your company from home and do not want your home address available to the public, you should consider using a different address. Companies House provides a significant amount of guidance on the role of a company director, this guidance highlights that it will result in information about a director being made publicly available. All PSC information is available to the public, but not their home address and full date of birth. Get accurate results fast with our instant and precise company director search and free UK company director check. All limited companies have to file financial statements as well as company returns to them, unless exempt. As there is no legal distinction between executive and non-executive directors, their details will need to be filed with Companies House in the usual way. This can be the same as the registered office address of the company, or it can be somewhere different. This includes those who want to do business with your company. We’ll send you a link to a feedback form. Home addresses can be replaced with company addresses. Other organisations have the right to make copies of any information available on the public register. You must perform to the best of your ability. We’ll never ask for your authentication code. Directors are not just those who are registered as directors at Companies House. The law categorises three types of director who can owe duties to the company (and in some circumstances to its creditors, employees and other stakeholders): De jure director – director at law, registered in Companies House (alternate directors are also de jure and themselves should normally be registered at Companies House). We'll also put additional dissolved records (all companies dissolved since 2010) back on to CHS from January 2021. Permalink Reply by John Mulkerrin on March 14, 2016 at 19:10. for companies house purpose no. But whether your business entity is large or small, you have now taken on a number of significant legal duties associated with being a director.. We do not currently show any dissolved company records over 6 years old on our free Companies House Service. All content is available under the Open Government Licence v3.0, except where otherwise stated, Department for Business, Energy & Industrial Strategy, watch our ‘Being a company director’ video with captions, Filing your company's confirmation statement, Company authentication codes for online filing, Terminate an appointment of a director (TM01), Change director details on your limited company, Companies House: guidance for limited companies, partnerships and other company types, Coronavirus (COVID-19): guidance and support, Transparency and freedom of information releases, a change to your company’s registered office, you’re not active in your role as director, you act as a director but have not been formally appointed, you control a board of directors without being on it, consequences of decisions, including the long term, need to support business relationships with suppliers, customers and others, impact of its operations on the community and environment, company’s reputation for high standards of business conduct, need to act fairly to all members of the company, apply confidentiality about the company’s affairs. Companies House is the registry for all UK limited companies. The return address and payment details are on the form. As a director, you’re legally responsible for running the company and making sure information is sent to us on time. In return for the benefits of limited liability, your company must be open and transparent. Search our online database of over 13 million UK directorship profiles for free. As the public register is open and available to anyone, we cannot stop third-parties from finding and using this information. If you’ve just set up a company, or are in the process of doing so, you may not want your home address to appear on the public record. Video added: what happens to your details. You should tell other directors and members about any possible conflict of interest, and follow any process set out in the company’s articles of association. Check this by finding your company on the Companies House register. It costs £32 for each document you want to amend. You can watch our video about the public register with captions on YouTube (1m 50s). As a director, you must perform a set of 7 duties under the Companies Act 2006. Your company is expected to keep these details up to date during its lifetime. The only restrictions that prevent anyone becoming a director are they must be at least 16 and: Your company is expected to keep these details up to date during its lifetime. Information about the officers of a company remains on the public register for the lifetime of the company. There are other duties you must perform as a company director. All UK companies, whether they are trading or dormant, must prepare some kind of annual financial accounts, submit them to Companies House and make copies available to their members. Only those who want to operate as a limited company are required to register. Skip to main content. But there are instances where criminals claim to be directors of UK companies and file false information on the register. If your client is holding out this chap to be a director, then the law would probably deem him to be a director with all the rights and responsibilities which follow. You must have permission to use the address, and the company must be contactable at the address given. As a visitor to the Companies House website, it may be that you have newly taken on the role of company director. It’s kept on a private register. This includes: 1. the confirmation statement 2. the annual accounts 3. any change in your company’s officersor their personal details 4. a change to your company’s registered office 5. allotment of shares 6. registration of charges (mortgage) 7. any change in your company’s people with significant control(PSC) details You can hire other people to manage some of these things day-to-day (for example…